In the 21st century, we discover a tremendous shortage of time.
But there’s a solution.
Delegate! But how do you do that?
Delegation is an indispensable part of business success.
Small business owners frequently discover that their time is very much limited.
Through incorporating effective delegation techniques, team leaders can boost productivity and ascertain that their team’s focus remains as strong as ever.
The successful implementation of these delegation strategies can significantly enhance your delegation skills.
Check out our top 6 strategies for effective delegation.
Leverage the individual strengths of workers:
Each member of your workforce is equipped with its unique assortment of strengths and weaknesses.
Before delegating any task, it is of paramount importance that you critically evaluate your team.
Make sure to take note of the strengths of individual workers and also take note of the areas in which your workers require additional training.
It is very much vital that you pay attention to things like:
- Verbal and written communication skills
- Problem-solving skills
- Social skills
- Organizational skills
- Negotiating skills
- Technical skills etc.
Once you have a granular understanding of your employee’s strengths and weaknesses, you need to set up internal benchmarks for each task that you want to be completed.
The next step involves exercising your judgment to assess the level of skill of each worker in your organization and delegate accordingly.
By employing this strategy, you will ensure that all of the delegated tasks are completed to tip-top standards.
More importantly, transferring the same kind of jobs to employees will help them to fulfill the duty better. So, be sure that you are mindful of team strengths and weaknesses when adding new members to the team.
Doing this will help narrow down the gap deficit arising due to a lack of skills in any particular area.
Establish a firm priority system.
The best delegation strategies are centered around a firm priority system.
Admittedly, priority systems will have variations based on your expertise level and the industry you work in, the type of tasks you have to handle.
Ideally, your priority system for delegating tasks should be segmentized into at least four categories depending on the degree of effort and the degree of skill required by a job.
The highest-skilled category tasks are those which you should work on yourself, while those in the lower-skilled categories may be assigned to others.
The amount of effort needed to complete a task should give you a rough idea regarding which tasks should be delegated.
For instance, delegating a high-effort, low skill task to a worker will save you ample amounts of time.
Most importantly, having a firm priority system in place will aid you to delegate tasks more efficiently.
Embrace follow up but eliminate micromanagement
As a manager, if you want to delegate effectively, your delegation strategy should be structured in a manner that promotes regular follow-ups.
However, in trying to follow up with employees on delegated tasks, managers/employers frequently end up micromanaging.
What happens is delegators/ supervisors often mix up the concept of follow-up with micromanagement. But conflating the two is a big mistake.
Follow-ups have the potential to let your delegatee know that you’re looking out for him/her. It allows him to see that you’re there to offer support in case he/she gets stuck somewhere.
On the other hand, micromanagement induces resentment. Nobody likes being stripped of the autonomy to do their job.
Continually telling your employee that such and such steps are to be followed will build ill feelings inside him.
The reason you delegated the task in the first place is that you have faith in their ability to pull off the job.
The bottom line – follow up on tasks, but don’t micromanage.
Mentorship Mindset In Delegation
Successful delegators know about the importance of having a mentorship mindset when it comes to delegating.
For delegation to be effective, you need to make sure that you have the mentoring mindset.
Possessing the mentorship mindset also means that you are someone who has walked the walk.
You’ve got the skills in your arsenal, and you know what needs to be done. This is what enables you to act as a guide for your employees. You can impart knowledge to them and train them if necessary.
As a supervisor, you want to mentor your workers into becoming the best version of themselves. You want them to take on greater responsibility on their shoulders and contribute to the growth of your company.
Because when your employees become more skillful, your company will reap immense benefits by observing an increase in profit margins.
And that is the time when you’ll have a broad smile on your face because the time you spent mentoring and guiding them has paid off.
Combine The Three ‘D’ Rule & The Pareto Principle
While conducting your own business, it’s essential to keep in mind to keep your inbox at zero.
This will allow you to focus on only the most critical things that you need to get done: the extra and the excess need to be left behind.
Successful delegators apply a useful principle to achieve this goal.
They employ the Three D’s which stand for:
This allows you to put things that you want to do yourself within one grid.
In another grid or compartment, you place the less important stuff and time-consuming jobs that need to be done to keep the business operational.
These jobs are the ones you delegate.
Lastly, place the tasks that don’t matter in another grid.
Don’t let them sap your precious time and energy.
Kristy McCann, GoCoach first proposed the three-D rule, and it’s what she has used to become immensely successful.
Your delegation strategy should also be based on sound thought.
To do that, you need to implement the Pareto principle at work.
The Pareto principle iterates that 80% of the results may be attributed to 20% of the work that gets done.
As the supervisor or manager of your company, you must know which 20% of the work will yield results for you.
Try to assign those critical tasks to the most capable workers in your company while assign the less essential functions to other members.
And if you feel that none of your workers can handle those necessary tasks, then try to do them yourself. Or perhaps, take the time to mentor your workers in those key areas.
An effective delegation strategy will make use of both these principles. And using these, you too can achieve surprising success!
Importance of review and continuous learning!
Upon the submission of the work by your delegate, you might be tempted to finally leave a tick mark on your list of completed tasks, but wait, you aren’t quite there yet.
It’s essential that as the supervisor and the delegator, you give your employees a review of the work that they have completed.
Give them pointers on how they could have done the job better. Most importantly, if they’ve done the job well, congratulate and praise them accordingly.
This will help strengthen the bonds between both of you.
The other importance of leaving reviews to your workers on the job that they’ve completed lies in the fact that reviews promote continuous learning.
Besides, leaving review also makes you evaluate the task that your worker has completed.
This helps hone your ability to assess critically completed tasks and also possibly identify areas for further future improvements.
Hence, it’s always a good idea to include the review process as a core component of your delegation strategy.
To summarize, effective delegation strategies include the following:
- Leveraging on the strengths of your workers
- Establishing a firm priority system
- Embracing follow up and ditching micromanagement
- Having a mentorship mindset
- Combining the Pareto principle and the 3D’s
- Using useful reviews to promote continuous learning
And with that, we bring our list of top six strategies for effective delegation to a wrap.
These are proven methodologies that have proven themselves time and again in the business world. With high power, comes great responsibility.
So, we hope that you understand the bare bones of these brilliant strategies for effective delegation and apply them well.
Lead your company to glory!