Bartek Zdunek Outsourcing

The Difference in Dealing with Virtual and In- House Employee

Virtual vs. In-House Employees

As your business grows, you need more workforce to work and manage your projects.

Growth means more responsibilities, tasks, and plans to work on. You will need to add the number of your employees to fill in the new openings.

Back in the day, expansion meant placing an ad on the papers for the job opening, meeting the potential candidates for interviews, and choosing those who are fit to join your team.

Most companies still use this method to add to their employees, but it does not have to be the only way!

For a business that is just beginning, you have many factors to consider when hiring people to work.

The wrong choice of employees can be too costly, energy-consuming, and time-wasting.

For the reasons outlined above, we will compare virtual vs. in-house employees. 

By the end of this post, you will be able to make informed decisions about which methods you can employ to have the right people working for you.

Before we delve into it, we need to know the difference between virtual and in-house employees.

Comparison Between a Virtual Team Vs. In-house employees

Today’s business owners on a small or large scale live and work in an era of convenience.

Professionals are freelancing, and all services are available for them to outsource.

Most, if not all, business owners have one or more. Virtual assistants (VA) –  Are individuals working remotely to fulfill their employer’s needs and render the assistance.

Outsourcing is today a significant factor for any business owner that intends to increase the industry, and most companies are using it.

Seeking a workforce outside your firm is a smart move to offload your bulky work and progress while saving money and time. 

Because virtual assistants take on multiple tasks, unlike regular office employees, they do several jobs like setting up meetings, responding to emails, and managing a daily calendar.

VA is more responsible for different tasks, unlike in-house employees. 

Virtual assistants can also manage your content writing accounts, social media marketing campaigns, SEO, and graphic design.

A VA can run all these tasks, and within a reasonable budget, you have all the assistance you need on a reasonable budget.

VA is skilled in different fields, and they can do more work than in-house employees. 

Thinking outside the box and hiring VA is suitable for any business.

They are most popular in the e-commerce business, real estate, and email chat support chatbots, accounting, booking flights and accommodations, creating and maintaining your websites, and managing your social media accounts.

Now let’s compare VAs to in-house employees. 

The Difference in Dealing with Virtual and in-house Employees
Pros and Cons of Virtual Employees

Hiring virtual employees is now the in-thing for all businesses. Professionals from different fields have taken on freelancing full time.

Outsourcing is so accessible to small and large-scale businesses. But, the question is, is a virtual employee good for your business? Indeed it is a good move if not the best for your business.

First, you only pay for what a VA works on and nothing more. 

For instance, you assign a VA to work for you and only pay for the final product.

They will research, write, edit then submit the work on the amount agreed on. 

If you do not approve of their work, then no pay. On the other hand, if an in-house employee were to work on the same, you would have to pay for research, not forgetting their full salary must be paid. 

Your VA is responsible for their workstation, and anything else they need to get the job done.

For the employer, you save on all these costs, and your work gets done after hiring a VA. If your VA doesn’t work as agreed for some reason, you don’t pay for anything.

Outsourcing allows you to save money and double up working hours in favor of your business. Virtual employees work round the clock as well as provide you with expertise from all over the globe.

They put in long hours, even beyond the regular working hours, until their assigned work is complete. Virtual employees can always do tomorrow’s business to the table before the day comes. 

Since a VA works from different time zones, companies find it challenging to work across them.

If a time zone has over 12 hours difference, it is bound to confuse, and as communication must wait for the time to overlap. As a result, work can be delayed or tasks unaccomplished.

The Difference in Dealing with Virtual and in-house Employees
Virtual employees lack a consistent schedule.

Unlike in-house employees who are scheduled to work for 8hrs, virtual employees work for shorter hours.

They might be available to you for 3 -4 hours, which can affect your work if your time zones are far apart. 

The time difference makes communication difficult while dealing with in-house employees is different.

You only walk to their desk, ask for what you need, and feedback is available to you instantly. But, don’t hold back from outsourcing in fear of the time zone challenge. 

All you have to do is communicate as needed to your virtual employee, understand each other’s time zone, and give proper instructions that they should adhere to.

With proper organization, your tasks will be completed just as you need them in time and professionally. 

VA doesn’t invest in a company, and they always find new clients. But, they are also looking for clients who they can work with for the long term.

Also, getting used to a new client is not so simple, so they might want to stay. 

Virtual employees bring you close to wealth.

Working with in-house employees limits you to find others in your area who are qualified.

If your preference is in-house employees, you might miss a top talent just because they cannot relocate to your local area.

But a virtual assistant will deliver whatever you need from wherever they are—a summary of the pros and cons of hiring a VA.

The Difference in Dealing with Virtual and in house employee
Less Supervision

Regular employees must go to work because without being in the office, one is considered absent.

Other employees are slow, while others might idle around not doing their job as expected. It is up to the employer to supervise and keep tabs on each employee for work to flow smoothly.

Working remotely means that one is independent of organizing themselves in the way they deem best. They know their deadlines with no one looking over them. Once they accomplish the tasks as agreed, they forward the final product on time to their clients, and work is done. 

A virtual team is more efficient and increases your work quality.

When managed effectively, a virtual team is your key to wealth. They are efficient, which boosts your productivity and also increases satisfaction for your customers.

That is good business, right? Here is a summary of the pros and cons of virtual employees:


  • You cut on costs by only paying for what is delivered.
  • No extra charges for workstations, lunches or retreat
  • Virtual employees work beyond the usual working hours
  • Your business is operational around the clock
  • You got expertise from all over the world
  • Virtual employees are dedicated to performing efficiently which boosts production


  • The difference in time zones can challenge communication
  • Lack of a consistent schedule can affect productivity
  • Virtual employees don’t invest in a company because they work for different clients
Tasks you can delegate to Virtual employees
  • Managing your social media accounts
  • Real Estate management
  • eCommerce listing
  • Email & chat support responses
  • Carrying out Internet research
  • Accounting & bookkeeping
  • Administrative tasks like booking flights & hotels
  • Document creation – /spreadsheets/PowerPoint presentations
  • Creating a corporate blog and updating it
  • Pitching for new clients
  • Customer services – follow up calls, getting billing
  • Sending Newsletters 
  • Website creation, design, development, and maintenance.
  • Managing your Outlook calendar 
Pros and Cons of In-House Employees

In-house employees are the responsibility of the employer. He pays their full-time salary plus benefits. If they are to undergo any training, the employer pays as well as their workstations.

For a business that’s starting, an employer must cough more cash to accommodate the employees: New computer, desk, chair. 

The new employee must also be accommodated in all office budgeting for supplies, treats, and office luncheons.

It is up to you, the employer, to cultivate a culture that encourages employees to work longer. Because if employees are to leave your company so fast, you have to bear the same cost to accommodate a new one.

Once your employer settles in, they are at your disposal for about 40hours a week.

Following up on them to monitor how they do their work is easy, and you can get instant feedback when necessary.

You will also know when to give them more work, and that way, your projects will always be on time. 

You manage in-house employees just the way you want. In return, they are more invested in your company than if they were working remotely and probably working for several clients.

In-house employees have more job security and guaranteed pay, unlike someone operating on their own.

If you have no work for your employees to cover the forty hours a week, you will still pay them.

And, if one falls sick, they always receive their check! With all that in mind, let’s look into the pros and cons of in-house employees.


  • Employees work for you consistently
  • Projects are complete on time and feedback is available as needed
  • Communication is 101
  • You can see and know who is working or fooling around
  • Your company’s success matters to your employees, and they will do their best to build it.


  • You are responsible for all employees’ full-time salary, whether they have rendered the weekly 40 hours or not.
  • During sick off or vacation days or some reason your employees can’t work, you still pay them
  • Extra costs for your new employees
  • Foster a positive work environment by providing free lunches, retreats 
The Difference in Dealing with Virtual and in-house Employees
Must do for a full – time Employee by employer


  • Employer responsible for all finance expenses
  • Must provide insurance to employees
  • Provide al; working tools for the employee: office equipment, supplies, and office space.
  • Employees are entitled to breaks that must be paid
  • Employees receive their full pay working or not 
  • With regards to accepting telephone calls, you pay the worker by the hour regardless of whether they are accepting any calls or not.
  • Workers are watchfully taking care of business so that they can collect their check
  • You end up spending more to accommodate employees.
  • No deductions for a sick off or vacation



What is a virtual employee?

A virtual employee is the same as a regular employee working for your business. The only difference is that virtual employees don’t physically come to the office but work remotely. They provide required services remotely and are not employed by the company.

How to hire a virtual employee?

  1. Advertise for the job in relevant channels
  2. Make use of hiring tools and create an excellent recruiting experience
  3. Select the top applicants and invite them for an interview: perhaps a video call.
  4. Test the best candidates with a project
  5. Confirm references then make an offer 
  6. If they pass the test project, now talk business. What you are offering and what you expect
  7. Offer the job to the best candidate.

Is it better to work at home or at the office?

Remote employees put in more hours into their work as opposed to their office counterparts. Different studies indicate increased productivity while working at home, unlike working from the office.

Is working from home more productive?

Remote employees put in 1.4 more days in a month than those working from the office. In a year, there is an excess of three weeks, meaning those working from home are more productive. 

In Summary

A company needs to make the best decisions that favor the company. Whether you employ virtual assistants or in-house employees, it is your decision, but it must be for your business’s good. 

With all the information provided in this post, you are well informed to make your decisions.

The most important thing is that your business will be operating and making money by the day. Either way, in-house employees are more costly than virtual employees. However, the decision is in your hands.


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Sarah Tricker
Sarah Tricker
8 months ago

Businesses outsource always save money and complete projects quickly.

Ian Eckelman
Ian Eckelman
8 months ago

Investing in new skills pays dividend in long term.

Chase Picker
Chase Picker
7 months ago

I think virtual employee is jack of all trades.

Daniel Tu
Daniel Tu
6 months ago

But, with in house employee, you get the chance to work with local communities

Audrey Hemsworth
Audrey Hemsworth
7 months ago

Great Post

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